Cancel Process description

Roles

Role	Task	Required
Business Steward	Receive cancellation notification.	No

Any role or multiple roles can be notified of the cancellation.

Workflow initiator

This process starts automatically when a workflow is canceled.

Workflow status transformations

No status transformations happen within this process.

Cancel Process walk-through

Diagram

Start the workflow

This workflow starts automatically when a task in another workflow is canceled, thus leading to the other workflow being canceled.

Result

The users with the roles specified by the rolesToNotify variable are notified via email of the workflow cancellation.

Cancel Process configuration

Access the workflow configuration via Settings → Workflows → Definitions → Cancel Process.

Description

This process will be triggered when a process is cancelled. It will notify the configured roles of the cancelation.

Applies to

This workflow applies at the global level.

Configuration variables

You can edit the configuration variables directly from the workflow definition page by clicking in the upper-right corner of the variables table.

Variable	Description	Default value
rolesToNotify	A comma separated list of roles to be notified.	Business Steward

Start label

The start label is the name of the workflow when it is visible as a button on a resource page or in the drop-down list when you add it as a button on a dashboard. You can find the Start Label section in the upper-right corner of the workflow definition page.

Default value: Cancel

Click Edit to edit the label.

Start event

A start event is an event that triggers the workflow, for example starting the workflow when an asset is created.

The Cancellation Process workflow starts automatically when a workflow is canceled.

Roles

The roles define the permissions to manage the workflow. For example, if a certain tasks must be urgently executed but the responsible person is on sick leave, a user with the defined role can reassign that task to somebody else.

Action	Roles
Start workflow The button with the start label is available to users with these roles.	There is no packaged default value.
Stop workflow The option to cancel the workflow is available to users with these roles.	Sysadmin
Reassign tasks The option to reassign the task is available to users with these roles.	Sysadmin

Other

The settings in this section define global restrictions that apply to the workflow such as:

• Accessibility to guest or logged in users.
• Checking that the roles required by the workflow are not empty.
• Preventing the same worflow or other workflows from running on the same resource.
• Making the workflow available to be added to a dashboard.

Setting	Enabled
Any guest user can start the workflow.	No
Any signed in user can start the workflow.	No
Perform candidate user check on workflow start.	Yes
This workflow can only run once at the same time on a specific resource.	Yes
Lock resource.	No
Show in global create.	No